Executive Assistant to the CEO
Dallas, TX (Hybrid)
2+ months

Position Summary:

As an Executive Assistant to the Chief Executive Officer (CEO), you will provide high-level strategic and administrative support to ensure the efficient functioning of the CEO’s office. This role requires a proactive, highly organized professional who can manage complex schedules, facilitate communication, and act as a trusted partner in both operational and strategic initiatives.

Key Responsibilities:

• Calendar & Priority Management: Manage the CEO’s complex calendar, including scheduling meetings, appointments, and travel. Proactively prioritize engagements based on business impact and urgency, ensuring optimal time utilization.
• Meeting & Executive Governance Support: Prepare agendas, track action items, follow up on deliverables, and ensure closure of key decisions.
• Communication & Executive Representation: Serve as a gatekeeper and liaison, ensuring effective communication between the CEO and internal/external stakeholders.
• Stakeholder & Relationship Management: Build and maintain strong relationships with senior leadership, board members, clients, and partners. Represent the CEO with professionalism, discretion, and sound judgment.
• Information & Confidential Data Management: Maintain organized and secure records, files, and documents. Handle highly sensitive and confidential information with integrity and discretion.
• Research, Analysis & Reporting: Conduct research, analyze data, and prepare concise reports, dashboards, and summaries to support executive decisions.
• Travel & Logistics Management: Plan and coordinate complex domestic and international travel, including itineraries, accommodations, and expense tracking.
• Event & Board Coordination: Organize executive-level events, board meetings, and leadership offsites. Manage end-to-end logistics and communication.

Qualifications & Skills:

• Proven experience supporting C-level executives, preferably a CEO.
• Exceptional organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion and emotional intelligence.
• Proficiency in Microsoft Office Suite, calendar tools, and collaboration platforms.
• Experience with project management tools (e.g., Asana, Trello, or similar).
• Strong problem-solving and decision-making abilities.
• Ability to work in a fast-paced, high-pressure environment.
• High degree of professionalism and executive presence.
• Bachelor’s degree in Business Administration, Management, or related field (preferred).